grsItemDispAuth,grsItemTitle,grsItemDescription,grsItemRetention,grsItemDateApproved,grsItemRevision,grsItemCategories
GRS-2312,Budget planning files,"Records used to assist in the preparation of the Department's budget and to justify budget requests presented to the Governor's Office. Includes working papers, cost estimates, rough data accoumulated in the preparation of annual budget estimates, narrative statements, reports on the status of appropriation accounts and apportionment, quarterly and annual reports regarding the effectiveness of the budget as a whole.",Retain permanently. Records may be transferred to the archives.,2000-10-01,Current,Financial Management
GRS-2322,Food item purchase log,"Provides a record of the current prices paid for food items purchased by the Food Services Section of the Prison. The logs are used for budgeting and ordering future items. Includes price paid, vendor's name, current status of contract and the food item.","Retain until superseded, and then destroy records.",2000-10-01,Current,Financial Management
GRS-2326,Preliminary payroll files,"Computer-produced, two part documents sent by Finance to the Department to record final corrections or adjustments regarding employees' pay.","Retain for 3 months, and then destroy records.",2000-10-01,Current,Financial Management
GRS-2330,Utah correctional industries profit and loss statements,"Provides a quarterly report of the fiscal activity of the Utah Correctional Industries (UCI). The statments are used to determine trends for future growth and as a indication of problems within an individual shop. Includes agriculture and summary statements, balance totals by quarter by shop, and by manufacturing area.",Permanent. Retain for 7 years. Transfer records to the archives.,2000-10-01,Current,Financial Management
GRS-2313,Budget records,Records used to assist in the preparation of the divisional budgets and to justify budget requests to the Department director.,"Retain for 3 years, and then destroy records.",2000-10-01,Current,Financial Management